Provide administration
Oversee time sheets/overtime for off site employees (52 men)
Prepare and process Engineering & Operations recoveries
Liaise with internal and external Engineering & Operations staff on a daily basis and deal with all enquiries and requests.
Provide secretarial/administration support to all off-site staff
Prepare and process recoveries, such as overtime, stationary, phone, internet, etc through RECD (in-house computer system
Negotiate mobile phone and internet contracts
Liaise with employment agencies for temporary staff
Ensure file management systems are up to date
Liaise with IT and off-site IT company for all off-site IT accounts and problems
Set up new site office for the Facilities Manager on new sites
Assist with enquiries in relation to off-site staff and managed buildings

Provide secretarial, administrative and clerical support
Administer filing systems, including service agreements, general files and project files.
Typing, copying reports, memos and routine correspondence
Maintain fleet of 24 vehicles, administer bookings of vehicles and the registration and insurance of all Union vehicles.
Maintain the University of Sydney Union's archive records, arrange collection and recovery from outside company.
Record minutes of meetingts.
Arrange appointments ande meetings.  Book venues for meetings
Access ACCPAC computer programme for budgets and contractor account queries
Administer, control and record the issuing of keys for all University of Sydney Union buildings.
Maintain petty cash
Access CCTV security cameras when required
Provide relief and back up when other staff are on leave